1. Easy to use web based interface.
2. All interaction through a web browser.
3. Each meeting has a unique URL.
4. Unlimited number of workstations can connect to the Enter Symposium servers.
5. Uses robust MS SQL Database on Windows 2000 server and Allaire ColdFusion 4.5 application server.
6. Ability to setup multiple user logins/passwords.
7. Ability to create more user levels and restrictions.

Fully Customizable Front End

1. All editable data is done in real time.
2. Multiple design template selections for showing a meeting logo and navigation.
3. Custom header and footer design import for any meeting.
4. Shows customizable text allowing HTML formatting.
5. Ability to toggle any meetings pages on/off, which in turns hides the navigation on the design template (Info, Housing, Program/Agenda, Exhibition, Registration).
6. Fields, features, and preferences for each meeting can be easily turned on or off.
7. Create and place and configure preferences for unlimited custom questions to appear on the reg form for each meeting.
8. Change the design template for any meeting.
9. Create a custom header and footer template for any meeting (allows you to use HTML, upload custom images and custom navigation).
10. Ability to upload unlimited amounts of text and graphics.
11. Ability to upload a PDF File version of the registration form that can be downloaded on the meetings pages.
12. Ability to upload a meeting logo.
13. Ability to upload a photo for each meetings page.
14. Ability to add custom text/instructions to the beginning . of each section of the registration form (Registrant Info, Contact Info, Guests Info, Housing Info, Housing Guarantee Info, Travel Info, Payment Info, Program/Agenda Info, Comments).
15. Ability to default the display type of the Program/Agenda . Meetings Page (show all by time, show groups then link to items, show all by group).
16. Ability to enter in custom confirmation text on the final processing of the registration page and email confirmation.

Program Calendar and Archive

1. View a meeting in a single area (sort by name, code, date, total registrations, active status).
2. Quick links to preview current meeting pages.
3. Ability to separate meetings into different calendars that can be published in separate areas.
4. Ability to remove meetings from any particular calendar that has been configured.
5. Ability to copy a meeting including all configured information and save as a new meeting.

Attendee Registration

1. Unlimited Meetings and Registrations.
2. Comprehensive attendee profile management.
3. Setup unlimited registration types for each meeting, with all preferences for each reg type.
4. Simple, three part registration process.
5. Registration form includes ALL fields that you need for your program.
6. Auto Duplicate checking on registrations (no one may register twice with the same first name, last name and e-mail address per meeting).
7. Ability to allow a registrant to login using last name and access ID (provided by system upon registration) which will allow them access to self-edit area on meeting pages. Logs all changes made to registration
8. Accepts unlimited number of registrations and guests . for each meeting.
9. Shows quick total registrations and total guests accepted.
10. Search interface to allow you to find a registration quickly (last name alphabetical rolodex, keyword search on any reg field, sort by name, sort by reg date, sort by company, show cancellations).
11. Ability to add a new registration quickly in the administration area.
12. View full registration.
13. Ability to Edit a registration.
14. Ability to Cancel a registration.
15. Ability to Delete a registration.

Programs, Events and Agenda

1. Setup and organize your event items in separate groups (i.e. Technology Track, Sessions, Activities etc...).
2. Setup unlimited program/agenda items for each group .
3. Setup program/agenda item code.
4. Add a description to each group that will be published on the meeting pages.
5. Configure ALL required preferences and data for each agenda item.
6. Variable front end and reg form default view of the schedule (by time, by item group name (linked to sep. schedule for each), by item groups showing all).
7. User selects the way the schedule is viewed on the front end (by time, by item group name (linked to sep. Schedule for each), by item groups showing all).
8. Shows description text for each program/agenda group you define.
9. Shows speaker bio information, company, link, contact info for each speaker you define in the admin area and link to an item.

Housing

1. Setup unlimited hotels for each meeting.
2. Setup unlimited room types for each hotel.
3. Store and publish hotel information (address, contact, email, link to site).
4. Optional hide hotel from the registration form
5. Setup Room Type Rate and Capacity Room Block
6. Ability to manually close out a room type (will not show on reg form).
7. Ability to hide the room type rate for any room type on the reg form.
8. Password protected Hotel Reports Area for individual hotel access to real time rooming lists and change lists.
9. Assign a room type per registration per day.
10. Assign more than one person to a room.
11. Define room capacity for a particular room type (suite = 2 people).
12. Define bed type selections on registration form.
13. Define housing budget for a reg type.

Travel

1. Attendee travel request with all airline preferences (seating, frequent flyer #, etc.).
2. Ability to store confirmed Travel Information separately from Requested Travel information.
3. Comprehensive travel reporting.

Personalized Email Messaging

1. Auto E-mail Confirmation to Registrant
2. Auto E-mail Confirmation to Meetings Administrator
3. Ability to manually send an updated confirmation by e-mail and add a custom email message for each registration.
4. Send unlimited custom e-mail messages to any registrant
5. Send unlimited custom e-mail messages to any group of profiles.
6. Send unlimited custom e-mail message to any report result set.
7. Save custom email messages for later use.
8. Edit custom e-mail messages that were saved previously for later use.

Real-time Reports (Admin)

1. Comprehensive reporting covers every registration data area including Attendees, Guests, Program/Agenda, Housing, Travel, and Speakers.
2. Ad Hoc reporter for custom reports on-the-fly.
3. Logs a History of all edits made to a registration record showing date/time of change, what was changed, and by whom.
4. Ability to designate contact information for each meeting, which gets published on the meeting pages and can receive e-mail confirmations sent to them of all registrations, item capacity reached notices and hotel room type capacity reached notices.
5. Reports can be exported to Excel or Access for further processing.

Real-time Reports (Third Party)

1. Password protected Client Reports Area for third party report viewing.
2. Ability to save custom reports in the client report area.
3. Search interface to allow third party to find a registration quickly (last name alphabetical rolodex, keyword search on any reg field, sort by name, sort by reg date, sort by company, show cancellation.

Financial Management

1. Full financial reporting by all attendees or individual.
2. View financial records showing all fees, payments made, balance due/refund due.
3. Add a payment (Check, Credit Card, Cash, Other) to the statement Financial - Ability to edit a payment.
4. Add a negative payment or refund.

Name Badges and Tickets

1. Print a single badge or program ticket set for each registration.
2. Full Attendee and Guest Badges and program ticket sets.
3. Configure and save badge/ticket/label layouts (set margins, columns, etc...).
4. Select which fields output on the badge/ticket/label.
5. Select fonts and styles for each layout.
6. Include a graphic in the layout.
7. Include bar code in layout (PDF417).
8. Ability to customize what is outputted in the bar code based on registration data.

Secure Transactions

1. Uses secure SSL encryption.
2. Secure online Credit Card transactions enabled.
3. All credit card information is encrypted in the database.
4. Each meeting can be password protected for access security by individuals or group members.

Data Import and Export

1. Full or Partial Data Export Capabilities.
2. Attendee Profile Upload for meeting Website access authentication.
3. Ability to download All registrations and their corresponding data tables as tab delimited files. (Uses Enter Symposium's predefined table/field formats).
4. Ability to download New registrations and their corresponding data tables as tab delimited files. (Uses Enter Symposium's predefined table/field formats) Once new registrations are downloaded they are marked with a download time/date.
5. Ability to download Previous sets of registrations. and their corresponding data tables as tab delimited files. (Uses Enter Symposium's predefined table/field formats) These sets were downloaded as new based on the download time/date.
6. Shows you when the last download of new records was and how many are awaiting download.
7. Optional customization for integration with existing enterprise wide web applications, web sites (intranet/extranet/internet), databases and servers.
8. View list of message recipients.

Speaker Management

1. Setup unlimited speakers for each meeting.
2. Setup Contact information for each speaker
3. Store Bio information, AV requests, Notes, Presentation Info, etc...
4. Setup a login/password for each speaker for the Speaker Page.
5. Ability to add multiple speakers to any Program/Agenda Item.